Attendance & Make-up Policy

Attendance is a major component of membership in the Rotary Club of Liamuiga (RCL). The best way to be a good Rotarian and to get the most from your Rotary membership is to attend weekly meetings and to participate in Rotary functions.
 
According to Rotary International Policy (Source: RI Manual of Procedures):
A member must
  1. attend or make-up at least 50 percent of club regular meetings or satellite club meetings, or engage in club projects, other events and activities for at least 12 hours in each half of the year, or a proportionate combination of both;
  2. attend at least 30 percent of this club’s regular meetings or satellite club meetings, or engage in club projects, other events and activities in each half of the year (assistant governors, as defined by the board of directors of RI, shall be excused from this requirement).
If a member fails to attend as required, the member’s membership may be subject to  termination unless the board consents to such non-attendance for good cause.
 
The general policy of Rotary Club of Liamuiga to grant attendance make-up credit to members for activities that serve the mission of the club and enhance the member’s contribution to the club. Make-ups can be done 14 days prior to and 14 days after the missed meeting. In keeping with such policy, attendance make-up credit shall be granted for the activities below:
  • Other Rotary Clubs: Attendance at the regular meeting, community service project, or social event of another Rotary Club, including an online club or “e-club.” For attendance credit, the member must attend the program portion of the meeting of the other Rotary Club, or with e-clubs, must follow and complete the e-club program and forward a copy of the confirmation to the club secretary.
  • Scheduled RCL Events: Attendance at a scheduled event of RCL including meetings of the board of directors; meetings of any club committee; any club sponsored service project; mentoring session and fellowship events sponsored by the Club Administration Committee.
  • Club Work: Independent expenditure of three hours or more in any one-week period on any Rotary project. This includes, but is not limited to, efforts of club officers and committee chairs in planning and preparing budgets, reports, minutes, newsletters and such; as well as time expended independently by members in pursuit of the club’s community and international service projects.
  • Rotary International and District Events: Attendance at a Rotary International or District event or District committee meeting.
  • Hosting Duties: Hosting a guest related to any Rotary program, such as a vocational training team (VTT) programme. A member who houses an exchange student shall receive one make-up for each one-week period. A member who houses a VTT team member or other guest related to Rotary shall receive one make-up credit.
A member must notify the club secretary within two (2) weeks after any of the above events. The club secretary shall not be required to verify any claimed make-up activity. However, the Board may limit the use by a member of any particular category of make-ups if the Board determines that a member is abusing these rules.
 
Make-ups when outside St. Kitts and Nevis
 
When a member is outside of St. Kitts and Nevis for more than fourteen (14) days, the time restriction shall not be imposed so that the member may attend meetings in another country at any time during the travel period and each such attendance shall count as a valid make-up for any regular meeting missed during the member’s time abroad.
 
Reporting Make-ups to the Club Secretary
 
Anytime you have participated in a Rotary function and need it recorded as a make-up, please contact the club secretary. Here is what the club secretary will need to know:
  • Function Name
  • Function location
  • Function date
  • What missed meeting you would like to apply the make-up.
  • Be sure to follow up with you club secretary to make sure they have received and recorded them.
This Attendance and Make-up Policy is guided by the Rotary 4-Way Test:
               
                Of the things we think, say or do
1.Is it the TRUTH?
2.Is it FAIR to all concerned?
3.Will it build GOODWILL and BETTER FRIENDSHIPS?
4.Will it be BENEFICIAL to all concerned?